Professional Briefings Privacy Policy

Professional Briefings Privacy Policy

  1. Introduction

    1. Professional Briefings provides a support service to clients in the management of events such as conferences, seminars, workshops and training courses. We establish websites requesting information specified by our clients to enable delegates to register and attend their events and receive any relevant information. Under no circumstances do we use the information obtained in this way to contact delegates for our own purposes. We are committed to safeguarding the privacy of our website visitors and service users
    2. This policy applies where we are acting as a data controller on behalf a client with respect to the personal data of our website visitors and service users; in other words, where we determine the purposes and means of the processing of that personal data.
    3. In this policy, "we", "us" and "our" refer to Professional Briefings.

  2. How we use your personal data

    1. We may process the information which you provide to us when registering for an event which we are organising on behalf of a client. This may include your full name, job title, organisation, postal address, email address, telephone number, dietary requirements (if applicable) and accessibility requirements (if applicable). The notification data may be processed for the purposes of sending you relevant information regarding the event which you have registered to attend. The legal basis for this processing is taking steps, at your request, to provide the relevant information to enable you to attend and participate fully in the event for which you have registered.
    2. Some of the events which we organise on behalf of clients are filmed in part or full and photographs are taken. When you register to attend such an event you will be informed of this intention and the proposed use of such material and requested to give your consent to be filmed or photographed.
    3. In addition to the specific purposes for which we may process your personal data set out in this section, we may also process any of your personal data where such processing is necessary for compliance with a legal obligation to which we are subject, or in order to protect your vital interests or the vital interests of another natural person.
    4. Please do not supply any other person's personal data to us, unless we prompt you to do so.

  3. Providing your personal data to others

    1. We may disclose your personal data to the client on behalf of whom we have established the website for the event which you have registered to attend.
    2. We may disclose your personal data regarding dietary requirements and accessibility requirements to the venue for the event which you have registered to attend to ensure that your needs are met. We may also provide the venue with a full list of names of attendees for Health and Safety purposes, ie in the event of emergency evacuations. The venue will only keep this data until the event has ended, after which point it will be deleted.

  4. Retaining and deleting personal data

    1. This section sets out our data retention policies and procedure, which are designed to help ensure that we comply with our legal obligations in relation to the retention and deletion of personal data.
    2. Personal data that we process for any purpose or purposes shall not be kept for longer than is necessary for that purpose or those purposes.
    3. We will retain your personal data for a minimum period of one year following the date which you attended an event which we organised on behalf of a client and for a maximum of two years following that date.
    4. Notwithstanding the other provisions of this section, we may retain your personal data where such retention is necessary for compliance with a legal obligation to which we are subject, or in order to protect your vital interests or the vital interests of another natural person.

  5. Amendments

    1. We may update this policy from time to time by publishing a new version on our website.
    2. You should check this page occasionally to ensure you are happy with any changes to this policy.

  6. Your rights

    1. In this section, the rights that you have under data protection law are summarised. Some of the rights are complex, and not all of the details have been included in the summaries. Accordingly, you should read the relevant laws and guidance from the regulatory authorities for a full explanation of these rights.
    2. Your principal rights under data protection law are:

      (a)    the right to access;
      (b)    the right to rectification;
      (c)    the right to erasure;
      (d)    the right to restrict processing;
      (e)    the right to object to processing;
      (f)    the right to data portability;
      (g)    the right to complain to a supervisory authority; and
      (h)    the right to withdraw consent.

    3. You have the right to confirmation as to whether or not we process your personal data and, where we do, access to the personal data, together with certain additional information. That additional information includes details of the purposes of the processing, the categories of personal data concerned and the recipients of the personal data. Providing the rights and freedoms of others are not affected, we will supply to you a copy of your personal data.
    4. You have the right to have any inaccurate personal data about you rectified and, taking into account the purposes of the processing, to have any incomplete personal data about you completed.
    5. In some circumstances you have the right to the erasure of your personal data without undue delay. Those circumstances include: the personal data are no longer necessary in relation to the purposes for which they were collected or otherwise processed; you withdraw consent to consent-based processing; you object to the processing under certain rules of applicable data protection law; the processing is for direct marketing purposes; and the personal data have been unlawfully processed. However, there are exclusions of the right to erasure. The general exclusions include where processing is necessary: for exercising the right of freedom of expression and information; for compliance with a legal obligation; or for the establishment, exercise or defence of legal claims.
    6. In some circumstances you have the right to restrict the processing of your personal data. Those circumstances are: you contest the accuracy of the personal data; processing is unlawful but you oppose erasure; we no longer need the personal data for the purposes of our processing, but you require personal data for the establishment, exercise or defence of legal claims; and you have objected to processing, pending the verification of that objection. Where processing has been restricted on this basis, we may continue to store your personal data. However, we will only otherwise process it: with your consent; for the establishment, exercise or defence of legal claims; for the protection of the rights of another natural or legal person; or for reasons of important public interest.
    7. You have the right to object to our processing of your personal data on grounds relating to your particular situation, but only to the extent that the legal basis for the processing is that the processing is necessary for: the performance of a task carried out in the public interest or in the exercise of any official authority vested in us; or the purposes of the legitimate interests pursued by us or by a third party. If you make such an objection, we will cease to process the personal information unless we can demonstrate compelling legitimate grounds for the processing which override your interests, rights and freedoms, or the processing is for the establishment, exercise or defence of legal claims.
    8. To the extent that the legal basis for our processing of your personal data is:
      (a)    consent; or
      (b)    that the processing is necessary for the performance of a contract to which you are party or in order to take steps at your request prior to entering into a contract, and such processing is carried out by automated means, you have the right to receive your personal data from us in a structured, commonly used and machine-readable format. However, this right does not apply where it would adversely affect the rights and freedoms of others.
    9. If you consider that our processing of your personal information infringes data protection laws, you have a legal right to lodge a complaint with a supervisory authority responsible for data protection. You may do so in the EU member state of your habitual residence, your place of work or the place of the alleged infringement.
    10. To the extent that the legal basis for our processing of your personal information is consent, you have the right to withdraw that consent at any time. Withdrawal will not affect the lawfulness of processing before the withdrawal.
    11. You may exercise any of your rights in relation to your personal data by written notice to us in addition to the other methods specified in this section.

  7. Our details

    1. Professional Briefings’ website is owned and operated by Rosemary McMahon, acting as a sole trader.
    2. Our principal place of business is at 1 St Mary’s Courtyard, Church Street, Ware, Hertfordshire SG2 9EF.
    3. You can contact us:
      (a)    by post, to the postal address given above;
      (b)    by telephone, on the contact number published on our website from time to time; or
      (c)    by email, using the email address published on our website from time to time.

  8. Credit

    1. This document was created using a template from SEW Legal